No matter the industry—whether it’s finance, software development, or fashion—project managers often face the challenge of managing complex datasets. As the size of the data grows, so does the difficulty in organizing it efficiently.
This is where spreadsheet software shines. These tools offer flexibility and adaptability, making it easier to manage numbers, data entries, and calculations using formulas.
With so many spreadsheet options available, finding the right one can feel overwhelming. We’ve reviewed and selected 10 top spreadsheet software solutions, highlighting their key features, pros, and cons to help simplify your data management tasks.
What Should You Look for in a Spreadsheet Software Tool?
When selecting your next spreadsheet software, there are a few essential features to keep in mind:
- Customizability: The software should let you modify columns, rows, create tables, add visuals, and use colors to design a workspace that fits your company’s objectives and brand. A user-friendly editing toolbar is crucial for seamless adjustments.
- Versatility: It should serve multiple functions, such as project budgeting, financial reporting, or setting and tracking goals.
- Ease of Use: You shouldn’t need extensive training to get up to speed—intuitive design is key.
- Scalability: As your company grows, the software must be capable of handling increasingly large and complex datasets.
- Template Support: Pre-made templates can help streamline the creation and editing process, saving you time and effort.
Best Spreadsheet Apps to Use in 2025
Based on the key criteria we outlined earlier, we’ve compiled a best of the top 10 Spreadsheet Software that deliver the best value. These platforms strike the perfect balance between reliability, ease of use, and powerful features, making them suitable for use across various industries.
1. ClickUp
ClickUp offers a wide range of views, including the Table view, which lets you create well-structured, collaborative spreadsheets and databases. This project management platform supports over 15 views, allowing you to organize and work with data types like formulas, task progress, pricing, and ratings. You can even attach documents and links directly to your spreadsheets for added functionality.
ClickUp’s versatility allows you to streamline workflows by creating task relationships, connecting clients to specific projects, assigning team members to bug reports, and setting task dependencies. Its built-in templates, like the Project Management Spreadsheet Template, help break down tasks, assign responsibilities, track phases, and monitor deadlines with ease.
Key Features:
- Table view for clear data representation
- Visualizes data for all types of work
- Over 1,000 templates to simplify tasks
- Facilitates task connections for smoother workflows
- Excellent collaboration tools
Limitations:
- Some users report occasional glitches
- The wide array of options can feel overwhelming
Pricing:
- Free Forever: $0
- Unlimited: $7 per user/month
- Business: $12 per user/month
- Enterprise: Contact for pricing
2. Microsoft Excel
One of the most well-known spreadsheet programs, Microsoft Excel offers a vast array of features for storing, manipulating, and visualizing data.
A key feature is the formula bar, located above the columns, where you input formulas to perform various calculations. Excel provides over 450 formulas, with popular ones like SUM, IF, COUNT, MAX, and AVERAGE being commonly used. If you’re not familiar with formulas, Excel simplifies the process by explaining each one and guiding you through its use. In case of errors, the program displays helpful error codes like #####, #DIV/0!, or #NAME? to notify you of any issues.
Excel also excels in data visualization with its easy-to-use chart and graph creation tools. Simply select your data, and Excel generates charts for you.
Key Features:
- Highly regarded as a top spreadsheet tool
- Over 450 formulas for various data operations
- User-friendly for basic functions
- Quick and simple creation of charts and graphs
Limitations:
- Can freeze when working with large or complex datasets
- Inconsistent interface across different operating systems
Pricing:
Check Microsoft’s website for different pricing options.
Also Read: Best Microsoft Excel Courses for Students and Career Fields Where Excel Skills Shine
3. OnlyOffice
OnlyOffice offers a user-friendly, Excel-like interface, even allowing you to upload and edit Excel spreadsheets. Its standout feature is real-time editing, which makes collaboration effortless.
With ONLYOFFICE , teams can work together on spreadsheets, leave comments, and chat to stay updated on the project’s progress. It also provides version history, letting you retrieve previous data as needed.
This platform boosts productivity with over 400 formulas and functions. You can take advantage of table templates, analyze data with Pivot tables, create graphs and charts, insert files, password-protect sheets, automate tasks, and even save documents as PDFs.
Key Features:
- Familiar interface for Excel users
- Available both offline and online
- Strong collaboration tools
Limitations:
- Some users report slower file loading times
- Could use more integration options
Pricing:
Docs Cloud:
- Business: $8 per user/month
- VIP: Contact for pricing
4. Airtable
Airtable combines the familiar look of spreadsheets with the advanced functionality of databases, making it a top choice for those looking for more than just traditional spreadsheet software.
Airtable features a grid interface with columns and rows, but its true strength lies in its database capabilities. You can link your databases to external tables, manage various file types and sizes, isolate data subsets, and view your data from different perspectives—all while maintaining data accuracy.
This platform is perfect for collaboration, as multiple team members can edit and manage databases simultaneously. This Sheet also supports common spreadsheet functions, such as creating charts, graphs, and pivot tables, running calculations, and filtering data.
Key Features:
- Flexible environment for data handling
- User-friendly interface
- Database-focused with multiple views
- Supports a wide variety of file types and sizes
- Great for collaborative work
Limitations:
- Advanced features come with a learning curve
- More pricing plan options would benefit some users
Pricing:
- Free: $0
- Plus: $10 per seat/month
- Pro: $20 per seat/month
- Enterprise: Contact for pricing
(Prices based on yearly billing)
Also Read: Airtable vs Notion : Best Notes App Comparison In 2024
5. Smartsheet
Smartsheet combines the functionality of a project and work management platform with the flexibility of spreadsheets, featuring a distinctive grid interface.
Data entry is straightforward, allowing you to customize columns and rows to fit your company’s specific needs. Smartsheet’s Grid view enables you to generate detailed project reports, automate tasks, collect data through forms, and create task dependencies. Templates are available to streamline your workflow and improve efficiency.
The Grid View supports various column types, such as contacts, dates, and symbols. You can attach documents, use row hierarchy, and apply conditional formatting to organize your data effectively. This view adapts to diverse scenarios, including project management, client interactions, compliance tracking, and feedback reviews.
Smartsheet also helps you analyze workflows and processes to assess your team’s performance and confidently plan future projects.
Best Features:
- Familiar Grid View: Intuitive and easy to use
- Advanced Project and Task Management: Comprehensive tools for managing projects and tasks
- Task Automation: Streamlines repetitive tasks
- Conditional Formatting: Helps in organizing and highlighting important data
- Support for Various Data Types: Handles diverse information efficiently
Limitations:
- Learning Curve: Mastering advanced features requires time
- Permission Settings: Some users feel that the permission level options could be improved
Pricing:
- Free: $0
- Pro: $7 per user/month (for up to 10 users)
- Business: $25 per user/month (minimum of three users)
- Enterprise: Contact for pricing
(Prices based on yearly billing)
6. Stackby
Stackby combines the functionality of spreadsheets with the power of no-code databases, offering a versatile tool for managing and automating workflows. It provides a familiar spreadsheet interface while allowing users to transform their spreadsheets into relational databases without coding.
You can enter data, perform calculations, and generate reports just like with traditional spreadsheet tools. Stackby supports various views, including Grid, Kanban, and Calendar, and offers over 25 column types to tailor your data organization. Automation is simplified through API connections, which help keep your data up-to-date without manual intervention. The platform also lets you create dashboards with graphs, charts, and goal trackers based on your data.
Best Features:
- No-Code Database Creation: Build relational databases effortlessly
- API Integration: Connect tables to APIs for automatic data updates
- Diverse Column Types: Over 25 options for different data needs
- Multiple Views: Includes Grid, Kanban, and Calendar
- User-Friendly Interface: Easy to navigate and use
Limitations:
- Frequent Logouts: Some users experience issues with being signed out
- Limited API Connections: Additional connections could enhance functionality
Pricing:
- Free: $0
- Personal: $4 per user/month
- Economy: $8 per user/month
- Business: $16 per user/month
- Enterprise: Contact for pricing
Contact for pricing
7. SeaTable
SeaTable combines the functionalities of spreadsheets and databases, offering a feature-rich platform for managing and organizing data. It supports various data types, including text, numbers, dates, images, emails, files, and URLs, making it versatile for diverse data needs.
With SeaTable, you can enter data via forms, APIs, or integrations, and you have full control over your database. The platform provides robust automation capabilities, including scripting in Javascript and Python, and allows you to filter data, customize permissions, and create visualizations such as charts and graphs.
Best Features:
- Database-Spreadsheet Hybrid: Seamlessly integrates database functionalities with spreadsheet capabilities.
- Multiple Data Entry Options: Includes forms, APIs, and integrations for flexibility.
- Advanced Automation: Utilize Javascript and Python for automating repetitive tasks and setting up notifications.
- Customizable Notifications: Tailor alerts based on specific actions or scheduled processes.
Limitations:
- Requires Coding Knowledge: Maximizing the platform’s features may require familiarity with Javascript and Python.
- User Interface: Some users feel the UI could be improved for a better experience.
Pricing:
- Free: 0€
- Plus: 7€/month
- Enterprise: 14€/month
- Dedicated Cloud: Contact for pricing
Also Read: Best WordPress Product Visualization Plugins 2024
8. Quip
Quip Product spreadsheets, documents, and chat functionalities, making it a powerful tool for managing sales processes and enhancing team collaboration. As a Salesforce subsidiary, Quip integrates seamlessly with Salesforce data, offering real-time updates and streamlined workflows.
The platform supports over 400 functions and shortcuts, making it easy to manage sales and CRM data, automate tasks, and utilize various templates and integrations. It’s designed to improve collaboration and productivity within teams.
Best Features:
- Salesforce Integration: Direct access to Salesforce lists, data, and reports.
- Sales and CRM Focus: Tailored for managing sales processes and customer relationships.
- Enhanced Collaboration: Facilitates teamwork with real-time editing and communication.
- Task Automation: Streamline repetitive tasks with built-in automation tools.
Limitations:
- Large Dataset Handling: Users have reported issues with crashes when dealing with large datasets.
- Customization: The user interface could benefit from more customization options.
Pricing:
- Starter: $10/month per user
- Plus: $25/month per user
- Advanced: $100/month per user
(All listed prices refer to the yearly billing model.)
Also Read: Airtable vs Google Sheets: Best Comparison
9. EtherCalc
EtherCalc is a simple, web-based spreadsheet tool that does not require account creation. It offers a clutter-free interface for real-time collaboration, making it ideal for users who need basic spreadsheet functionalities without additional complexity.
EtherCalc supports file imports (.csv, .ods, .xlsx) and provides a range of functions and formulas for managing data. It is well-suited for tasks like inventory management, survey creation, and brainstorming sessions.
Best Features:
- Simple Interface: Easy to use without unnecessary complexity.
- No Account Needed: Start using the platform immediately without registration.
- Real-Time Collaboration: Work on spreadsheets with others simultaneously.
- File Import Support: Import various file types for data management.
Limitations:
- Large File Handling: Users may encounter difficulties with larger files.
Pricing:
- Free
10. Zoho Sheet
Zoho Sheet , part of the Zoho suite, offers extensive spreadsheet functionalities combined with strong collaboration features. It supports over 350 pre-defined functions and integrates with over 1,000 apps, providing a comprehensive solution for data management.
The platform includes an AI assistant named Zia, which helps users with data queries and spreadsheet management using natural language. Zoho Sheet emphasizes collaboration, allowing users to work together on spreadsheets, set permissions, and review previous versions.
Best Features:
- Zoho Ecosystem Integration: Seamless connection with other Zoho apps.
- Extensive Integrations: Over 1,000 integrations and 350+ functions.
- AI Assistant: Zia helps with data queries and management.
- Collaboration: Robust tools for team collaboration and version control.
Limitations:
- Mobile App Performance: Users report lag when editing spreadsheets on mobile devices.
- Storage Capacity: Limited storage may be an issue for large datasets.
Pricing:
- Contact for pricing
Final Thoughts on Spreadsheet Software
Choosing the right spreadsheet software can significantly impact your data management efficiency, whether you’re managing budgets, tracking projects, or analyzing complex datasets. The best tool for you will depend on your specific needs—whether it’s advanced features, ease of use, or integration capabilities.
From ClickUp’s versatile project management views to database capabilities, each platform offers unique strengths to address various business requirements. Microsoft Excel remains a powerful choice for its extensive formula library, while OnlyOffice and SeaTable excel in collaboration and data handling. Smartsheet’s grid view is perfect for project management, and Stackby’s no-code database features cater to automation enthusiasts. Quip integrates well with Salesforce, enhancing CRM tasks, while EtherCalc offers simplicity for basic needs, and Zoho Sheet provides robust collaboration and AI support.
Evaluate these options based on your organizational needs and growth plans to find the spreadsheet tool that best aligns with your objectives. Each of these solutions brings valuable features to the table, making them strong contenders for managing and optimizing your data tasks in 2025.
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