If you’re still sending invoices with spreadsheets or manually logging payments, you’re wasting time—and probably leaving money on the table. In 2025, modern businesses of all sizes are turning to purpose-built software for billing and invoicing to automate the boring stuff, reduce human errors, and get paid faster.
Whether you’re a solo freelancer juggling multiple clients, a small team managing recurring invoices, or a larger hybrid business tracking global payments—there’s a billing and invoicing solution built for your workflow. These tools don’t just help with sending bills. They streamline payment processing, send auto-reminders, integrate with accounting platforms, and provide real-time cash flow reports.
This guide covers 10 of the best options available today. We tested platforms that balance usability with robust features, so you can find the right tool to simplify your billing, delight your clients, and keep the cash flowing—without needing a finance degree.
What Is Billing and Invoicing Software?
Billing and invoicing software is a digital tool that helps individuals and businesses create, send, and manage invoices with ease. It automates tasks like calculating totals, applying taxes, generating due dates, and sending payment reminders—reducing manual work and human error. These tools also allow you to accept payments online, track payment status in real-time, and maintain a professional image with branded invoices.
Beyond simple billing, many platforms offer features like recurring invoicing, multi-currency support, expense tracking, and integration with accounting or CRM software. Whether you’re a freelancer, small business owner, or part of a larger team, using software for billing and invoicing can help you get paid faster, stay organized, and focus more on growing your business than chasing unpaid invoices.
How to Choose the Right Software for Billing and Invoicing
Choosing the right software for billing and invoicing depends on your business size, payment workflows, and the level of automation you need. Start by identifying your must-have features—like recurring billing, tax calculations, multi-currency support, or integration with accounting tools. If you work with a team, look for role-based access and real-time collaboration. For freelancers or solopreneurs, a simple interface and affordable pricing may matter most.
Also, consider scalability and support. Will the software grow with your business? Does it offer strong customer service when you hit a snag? Try out free plans or demos to test the user experience. A great billing tool should save you time, keep your cash flow clear, and give your business a professional edge—without adding extra complexity.
The Best Software for Billing and Invoicing
1. FreshBooks (Web, Android, iOS)
Best for freelancers and small teams who want all-in-one invoicing and accounting
Pros
- Intuitive dashboard and mobile app
- Built-in time tracking and expense logging
- Automatic payment reminders
Cons
- Limited customization on lower plans
- Can be expensive for larger teams
FreshBooks is a powerhouse when it comes to balancing ease of use with functionality. It lets you create professional invoices in seconds, track billable hours, and even accept payments online. The automation features are a game changer—set up recurring invoices, auto-late fees, and reminders with just a few clicks.
It integrates seamlessly with platforms like Gusto, Stripe, and Shopify. The mobile app is particularly slick, making it ideal for freelancers and consultants who work on the go. Paid plans start at $19/month with a free trial available.
Perfect if you want a polished, all-in-one tool without a steep learning curve.
2. QuickBooks Online (Web, Android, iOS)
Best for businesses that need strong accounting + billing tools
Pros
- Full accounting suite included
- Excellent tax and reporting tools
- Widely used by accountants
Cons
- Steeper learning curve
- Higher-tier features cost more
QuickBooks Online combines powerful accounting with efficient billing tools. You can create branded invoices, automate recurring bills, track sales tax, and sync bank feeds. It also supports multi-user access and integrates with over 650 business apps.
Plans start at $30/month, but you’ll need a higher tier to access features like bill management and time tracking.
Great choice if you want billing tightly integrated with accounting.
3. Zoho Invoice (Web, Android, iOS)
Best free software for billing and invoicing
Pros
- 100% free with no ads
- Great customization
- Global currency support
Cons
- Lacks full accounting features
- Limited third-party integrations
Zoho Invoice is surprisingly powerful for a free tool. It lets you invoice clients, accept online payments, track hours, and even automate workflows with custom triggers. The interface is clean and easy to use.
You also get advanced reporting and full client portals. While it doesn’t offer a complete accounting suite like QuickBooks, it’s ideal for solopreneurs or startups looking to save on software costs.
Best for budget-conscious users who don’t need full accounting functionality.
4. Xero (Web, Android, iOS)
Best for growing businesses needing smart automation
Pros
- Great automation features
- Clean UI and reporting
- Integrates with over 1,000 apps
Cons
- Steeper price for full features
- No phone support
Xero excels at combining invoicing with accounting, offering deep features like automatic bank reconciliation, multi-currency support, and invoice scheduling. You can customize templates and even add payment links directly to your invoices.
Xero plans start at $15/month, but to unlock bulk billing or multi-currency, you’ll need the $42/month plan.
Excellent if you want automation at scale and top-notch integration options.
5. Wave (Web, iOS, Android)
Best free billing software for small teams
Pros
- Totally free invoicing
- Great for small businesses
- Simple, clean interface
Cons
- Limited scalability
- Customer support only via email
Wave provides free tools for invoicing, accounting, and receipts. It supports custom branding, automatic reminders, and direct credit card payments. You can even connect your bank account for reconciliation.
It’s best suited for businesses with straightforward billing needs who don’t want to pay for bloated features.
Great entry-level solution that won’t cost a cent.
6. Invoice Ninja (Web, Android, iOS)
Best for freelancers and small agencies seeking open-source flexibility
Pros:
- Open-source with self-hosting options
- Time tracking and project management features
- Supports multiple payment gateways
Cons:
- Limited design customization
- Some integrations require manual setup
Invoice Ninja offers a robust suite of features tailored for freelancers and small agencies. With its open-source nature, users can self-host and customize the platform to fit their specific needs. It supports time tracking, project management, and multiple payment gateways, making it a versatile choice for those who require more control over their invoicing processes.
Pricing: Free for basic features; paid plans start at $10/month.
Ideal for tech-savvy users who want a customizable invoicing solution.
7. Hiveage (Web)
Best for small businesses needing multi-currency support
Pros:
- Supports multiple currencies and payment gateways
- Offers recurring billing and auto-billing
- User-friendly interface
Cons:
- Limited integrations with third-party apps
- No mobile app
Hiveage is designed for small businesses that operate internationally. It supports multiple currencies and payment gateways, making it easier to manage global clients. Features like recurring billing and auto-billing automate the invoicing process, saving time and reducing errors.
Pricing: Free for basic features; paid plans start at $19/month.
Great for small businesses dealing with international clients.
8. Invoice2go (Web, Android, iOS)
Best for mobile invoicing on the go
Pros:
- Mobile-first design
- Customizable invoice templates
- Real-time notifications
Cons:
- Limited accounting features
- Higher cost for premium plans
Invoice2go is tailored for professionals who need to create and send invoices directly from their mobile devices. Its intuitive design allows users to customize invoices, track payments, and receive real-time notifications, ensuring they stay updated on their billing activities.
Pricing: Plans start at $5.99/month.
Perfect for freelancers and contractors who work primarily from mobile devices.
9. Invoicera (Web)
Best for businesses requiring extensive automation
Pros:
- Supports multiple businesses under one account
- Advanced automation features
- Integrates with over 25 payment gateways
Cons:
- Interface can be overwhelming for new users
- Limited customer support
Invoicera is geared towards businesses that need advanced automation in their billing processes. It allows users to manage multiple businesses under a single account and integrates with numerous payment gateways, streamlining the invoicing workflow.
Pricing: Free for up to 3 clients; paid plans start at $15/month.
Suitable for businesses looking to automate complex billing processes.
10. Flowlu (Web)
Best for integrating invoicing with project management
Pros:
- Combines invoicing with CRM and project management
- Offers time tracking and expense management
- Customizable workflows
Cons:
- Steeper learning curve due to feature-rich platform
- Limited third-party integrations
Flowlu stands out by offering a comprehensive platform that integrates invoicing with CRM and project management tools. This all-in-one solution is ideal for businesses that want to manage their projects and billing in a unified system.
Pricing: Free for up to 2 users; paid plans start at $29/month.
Ideal for businesses seeking an integrated approach to project and billing management.
Final Thoughts
Finding the best software for billing and invoicing in 2025 isn’t just about sending out payment requests—it’s about saving time, staying compliant, and creating a smooth financial workflow that works for you and your team. Whether you’re a freelancer juggling multiple clients, a growing business scaling operations, or a hybrid team needing seamless access across devices, the right tool can make all the difference.
From full-fledged platforms packed with automation and integrations to lean mobile-first options for on-the-go invoicing, there’s a solution tailored to every work style. Be sure to consider your team size, required features, budget, and integration needs before making your pick.
Invoicing doesn’t have to be a chore—with the right software, it becomes a powerful part of your business toolkit.
Interesting Reads:
10 Best Software for Tax Preparation in 2025
10 Best Software for E-Commerce Automation in 2025
How Accounting Software Enhances Project Management for Web Designers
